Executive Assistant

Regbase is looking for an organized, experienced Executive Assistant to help our small founding team stay focused, responsive, and on track.

**Location:** New York City

### What you’ll do

* Help prepare for conferences, client meetings, and investor updates * Manage calendars, scheduling, travel, and meeting logistics * Coordinate follow-ups after client, prospect, and partner meetings * Maintain organized records of conversations, tasks, priorities, and next steps * Draft and send routine emails, calendar invitations, Linkedin messages, and reminders * Support basic expense management, vendor coordination, and administrative needs * Create lightweight systems that help the team prioritize work and reduce dropped balls * Take on evolving operational projects as the company grows, with the potential for an operations role promotion

### What we’re looking for

* Patience, strong organizational skills and attention to detail * Comfort following up persistently and respectfully with busy people * Clear, professional written and verbal communication (you will need to talk to strangers at conferences and be able to send follow-up emails independently) * Ability to manage multiple priorities without losing track of details * Experience supporting an executive, founder, or small team is strongly preferred * Comfortable working in a fast-moving startup where responsibilities may change week to week * Discretion and sound judgment when handling sensitive information * Familiarity with Google Workspace, calendars, spreadsheets, Slack and Notion ideally

### Nice to have

* Client-facing, sales, or customer-support experience * Conference or event coordination experience * The ability to start part-time and transition to full-time after a trial period

### Compensation

* Target range: approximately **$70,000-$80,000 annualized**, depending on experience and hours * Ideally open to a part-time arrangement initially with conversion to full-time after a trial